CALL FOR CONTRIBUTIONS

Submission Instructions

We look forward to your contribution to iPRES 2025. Please follow the instructions below to ensure your submission meets all guidelines.

Types of Contributions

You may submit proposals in the following peer-reviewed categories, each with specific formatting requirements:

Full Papers: In-depth research papers, technical papers, or case studies (maximum 8 pages).
Short Papers: Concise reports on smaller-scale or emerging topics (maximum 4 pages).
Workshops: Interactive, hands-on sessions focusing on tools, methods, or best practices.
Tutorials: Educational sessions aimed at teaching new skills or technologies in digital preservation from beginner to advanced levels, with clear learning outcomes.
Panels: Interactive discussions on key issues or trends in digital preservation.
Posters: Visual presentations of projects or ideas, designed to foster one-on-one engagement.

Note: A call for non-peer-reviewed submission types (e.g., Lightning Talks, Birds of a Feather sessions, Games, Digital Preservation Bake-Off) will be issued in June 2025. These submissions will go through a brief internal review process.

Submission Guidelines

General Requirements for All Submissions:

Language: English
File Format: Microsoft Word Document (DOCX)
Templates: Use the provided iPRES 2025 templates for each category. Download them here:
- Full Paper, Short Paper or Poster Template
- Workshop, Panel, Tutorial Template
Title: Up to 15 words
ORCID iD: Required for all authors. ORCID iDs uniquely identify researchers and link them to their work and affiliations.
- If you don’t have an ORCID iD, register here
- In the submission template use the full ORCID format with the https prefix, e.g. https://orcid.org/1234-5678-9012-3456

Specific Requirements by Contribution Type:

Full and Short Papers:
- Length: Full papers - Up to 8 pages; Short Papers - Up to 4 pages.
- Content: Must include original research, case studies, or technical contributions to digital preservation.
Posters:
- Abstract: Submit an up to 2-page abstract summarizing the content of your poster
- Poster requirements: Further instructions will be provided upon acceptance
Workshops, Tutorials, and Panels:
- Provide a detailed proposal (up to 2 pages). Covering session goals, target audience, format (e.g., hands-on, discussion), presenters (including facilitator if applicable), preferred duration, and any special requirements (e.g., software, space). Specify if a similar session has been given previously at a conference, and if so, whether any of the content has changed.
- Content:
  - Workshops: Focus on Interactive, hands-on engagement with tools or best practices.
  - Tutorials: Structured educational sessions aimed at teaching skills relevant to digital preservation.
  - Panels: Focus on interactive discussions about significant issues or trends in digital preservation

Guidelines for the Ad-hoc submission types will be given as part of the Call for Ad-hoc Contributions in June 2025.

Submission Deadlines

Submission Process

All submissions must be made through the iPRES 2025 online submission portal

1. Creating an account

If this is your first time using the portal, you’ll need to create an account:

Before You Begin:
- Have your ORCID iD ready. ORCID iDs uniquely identify researchers and link them to their work and affiliations. If you don’t have an ORCID iD, register here.
- When needed in the portal, use the full ORCID format with the https prefix, e.g. https://orcid.org/1234-5678-9012-3456.
Account Setup:
- Enter your email and a password, then click “Create new account.”
- Note: If you have an EventsAir account from a previous event, you’ll still need to create a new account for this conference.

2. Starting or editing a submission

Once logged in, you can:

Start or Edit a Submission: Follow the prompts in the portal to begin a new submission or edit a saved draft.
Key Sections
- Presenters / Authors Section
  - By default, the system lists the submitter as the first author. Use the arrow buttons in the author boxes to reorder authors.
  - Update the submitter’s contact details in the Contact Information section, if needed.
  - Use the Short Bios field to add bios from your submission document.
- Summary Abstract & Submission Upload Section
  - Prepare a maximum 300-word abstract, which may need to be a condensed version of the abstract in your submission document.

3. Updating your contact details

You can update your contact information at any time in the Contact Information section.